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Optimize Your Invoice Receiving

Which approach to invoice receiving is best for your team?

To truly have an efficient and automated accounts payable process, invoice receiving should be seamless. There are several options for invoice receiving, e-invoicing being the most ideal – but many organizations still receive paper or emailed invoices. That's why Dooap has advanced OCR capabilities and we can also offer you an outsourced Mailroom & Capture service. You can choose the most suitable receiving solution for your organization based on your situation and preferences.

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E-Invoices

Receiving e-invoices allows for 100% electronic delivery of invoices from vendors’ billing systems to your AP system. With e-invoicing in place, there is no manual human intervention required and in a matter of seconds invoices are received and data is saved. E-invoicing also means no more paper waste. Several XML formats are supported out-of-the-box, with the ability to add additional formats easily. Since its inception, Dooap has been an active member of the Business Payments Coalition e-Invoice Work Group that is working towards creating standards for e-invoicing, eliminating barriers to adoption.  

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Capture as a Service

Capture as a Service (CaaS) is a fully outsourced turn-key service that frees up your organization from time-consuming manual invoice work. CaaS solutions use invoice templates and ensure the software is accurately scanning and capturing invoice data, and continually improving. At Dooap, we will create a dedicated email inbox for emailed invoices and a P.O box for paper invoices. We'll handle the invoices for you, including invoice receiving, preparation, conversion to pdf, data capture, data validation, data correction, and invoice template maintenance. Utilizing the CaaS solution enables your team to reap the benefits of high-quality data capture immediately and focus their time on more important strategic tasks.

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Dooap Capture

Optical Character Recognition (OCR) recognizes the characters and keywords in paper and PDF invoices. With Dooap Capture, you have full control of receiving and digitizing the invoices; paper invoices you first need to scan to PDF, whereas email invoices can be routed directly to Dooap. Dooap Capture is self-learning and utilizes AI for excellent accuracy and the processing time is in seconds. Once the invoice data is captured, the invoices are ready for PO matching, approval workflow, etc. If you’re already utilizing an OCR tool for invoice capture, Dooap makes it simple and can plug into your current OCR tool.

Why is automated invoice capture an important part of AP automation?

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Accurate data

True AP automation requires automation across the entire AP process, including how invoices are received. With automated invoice capture you can ensure accurate data is brought in from invoices, paving the important path to complete AP automation.

Automatic coding

Enable your team to have the most ideal AP process, where invoices are automatically coded and entered into your invoice automation system, routed through an automated workflow that generates reminders for invoice reviewers, and enforces compliance of your organization’s policies.

Focus on exceptions

Equip your AP staff with the tools they need to be able to focus on invoice exceptions and other more critical tasks.

 

How Capture as a Service Works:

 

 

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